Necessary but not sufficient in praxis: example 2

Necessary but not sufficient in praxis: example 2


As written in previous post IT projects are not always successful. In this post, I´m going to share one small, successful project using the same approach (evaluation) as previously. Successful IT projects are, from my point of view, only those that offer truly measurable benefits. See the previous post for more information.


Description of the starting point for the process in SAP:

There was a part-time worker who was making daily “control” calculations (update/compare in master data) of our standard products using transactions in SAP CK11. This meant over 1000 calculations a month. If there were differences, he posted them at the higher overhead. Our goal was to conduct this process in the background using an SAP job.

Now let´s use the approach described in my previous post with this project. To fulfill this task, let’s go through the same four questions again:

To fulfill this sentence we have to answer following questions:

1. What is the real power of the computer system technology?

It’s obvious that one of its powers is to perform millions of operations in a short time independent of working hours instead of having a human being doing them. In this particular case, the technology was able to perform all the necessary calculations overnight.


2. What limitation does this technology diminish?

Thanks to computer technology, this task was accomplished overnight in one night instead of over the course of an entire month. The data needed are available basically immediately, and there is rarely a chance of making a mistake, in contrast to the case with a human being.

3. What rules helped accommodate the limitation?

4. What are the rules that should be used now?

There is no need to change actual rules except as part of the entire thinking process.

5. What changes are required in the technology?

There is only one change required: use the ABAP coding in SAP. My old version can be found below.

6. How to cause the change?

Just do it.

Conclusion: After implementing ABAP coding and sending the results daily via email to the person responsible in the financial controlling department, we were able to lay off the part-time worker and thus save money. This meant a real measurable benefit, as noted above.

So, this is one example of how computer technology can bring about real benefits, as Dr. Goldratt describes in his book Beyond the Goal.

Do you have other examples using this approach? Let me know.

Here is the ABAP coding:

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